TVS INDUSTRIAL & LOGISTICS PARKS PVT LIMITED
This policy shall be applicable to all employees of the Company.
1) To be used for reporting any serious actual or suspected frauds, concerns relating to financial matters/ reporting, unethical or illegal conduct or actual or possible violation of code of conduct / ethical standards; actions which are not in line with the applicable policies of the Company, actions which would affect the Company’s image or reputation, actions which are in the nature of harassment or actions that would amount to serious improper conduct.
2) Whistle Blowers
Employees making disclosure under this policy is referred to as “Whistle Blower” or “Complainant”. The Whistle Blower has to demonstrate or provide sufficient grounds for his / her concern, but should not make any malicious allegations which would result in disciplinary action.
3) Whom to Report
The Complainant should submit the report raising the concern to the Chairman of the Audit Committee of the Company.
4) When to Report
The Complainant shall raise the issue immediately / promptly but within a reasonable period of the event / action / finding but not later than 45 consecutive days.
5) How to Report
The report should include as much information about the suspected violation. Where possible, it should describe the nature of the suspected violation; the identities of persons involved in the suspected violation; a description of documents that relate to the suspected violation and the time frame during which the suspected violation occurred. The Complainant may be required to give further information.
6) Making a protected disclosure
Any employee covered by this policy may make a disclosure in writing, duly addressed to the Chairman of the Audit Committee as early as possible, but not later than 45 consecutive days after becoming aware of the issue, through email/letter.
The Complainant must put his / her name to allegations, for timely resolution of the issue and for ensuring that adequate protection is granted to him / her under the policy. No anonymous allegation will be entertained.
The written disclosure must ensure the following:
Chairman of the Audit Committee, TVS Industrial & Logistics Parks Pvt Limited , B – 106, 10th Floor, ‘B’ Wing, Mittal Tower, Nariman Point, Mumbai 400021
All reports under this policy will be investigated promptly by the Chairman of the Audit Committee or any committee formed by the Chairman of the Audit Committee at his discretion.
If, at the conclusion of its investigation, the Company determines that a violation has occurred, the Company will take effective remedial action commensurate with the nature of the offence. Reasonable and necessary steps will also be taken to prevent any further violations.
8) Safeguards against victimization